Legal & Compliance

Privacy Policy

Effective Date: October 3, 2026 · Last Updated: October 3, 2026

        Privacy Summary: MinuteWire is built on a local-first architecture. Your audio recordings remain on your own machine. In BYOK mode, meeting audio is processed directly through your private Google Gemini account without ever touching our servers. We never sell your data and never use your audio to train AI models.
      

1. Corporate Structure & Entity Information

MinuteWire is an ambient meeting intelligence software product developed and operated by Gurame Studio, a specialized software division of HealthCare Digital Solution, INC. ("HCDS, Inc."), an Illinois corporation located at:

HealthCare Digital Solution, INC.
47 W Polk St Suite 251
Chicago, IL 60605, United States
Contact: support@minutewire.app or info@hcds.ai

2. Information We Collect

We believe in minimal data collection. The data we collect depends on how you interact with MinuteWire:

Account & Fulfillment Information: When you purchase a license, our payment processor (Stripe) collects your name, email address, and billing details. We store your email address and generated license key strictly for software activation, device seating management, and product support.
Device Identifiers: To enforce the 2-device license seating limit, MinuteWire generates a one-way hashed hardware machine identifier (machine ID). This hash contains no personal information and cannot be reverse-engineered to identify you or your physical device.
Customer Support Inquiries: If you contact us via email, we collect your email address and message contents to assist you.

3. Audio Recordings & Meeting Notes Data

Local Storage: Audio recorded by MinuteWire is stored locally in your local filesystem (e.g., ~/Documents/MinuteWire). HCDS, Inc. has no access to your local files or directories.
BYOK Mode (Bring Your Own Key): When using your own Google Gemini API key, your audio is sent directly from your desktop app to Google’s API endpoints via encrypted TLS. HCDS, Inc. and Gurame Studio never receive, route, inspect, or store your audio recordings or transcripts. Your interaction with Google Gemini is governed directly by Google's API Terms and Privacy Policy.
Cloud Pro Mode (Managed Cloud AI): For users subscribing to MinuteWire Pro, audio is transmitted over an encrypted HTTPS connection to our stateless Cloudflare Worker proxy strictly to invoke the Gemini API on your behalf. Audio data is processed in-memory ephemerally and is never stored on disk, never logged, and never retained after the meeting notes are delivered back to your device.

4. No Training on Your Data

Neither HCDS, Inc. nor Gurame Studio uses your audio, notes, transcripts, or meeting summaries to train, improve, or fine-tune machine learning or AI models.

5. Payment Processing via Stripe

All payments and subscriptions are processed by Stripe, Inc. We do not store, process, or have access to your full payment card details or banking credentials. Your financial transaction data is governed by Stripe's Privacy Policy.

6. Email Delivery via Resend

License key fulfillment emails are delivered via Resend (Resend, Inc.). Resend only receives your email address and license key solely for the purpose of transactional fulfillment.

7. Participant Recording Consent & Legal Compliance

Recording laws (including one-party and two-party/all-party consent statutes such as in California, Illinois, Massachusetts, and internationally) vary by jurisdiction. You are solely responsible for notifying meeting participants and securing all legally required consents before initiating any recording using MinuteWire. HCDS, Inc. disclaims any and all liability arising from unauthorized or unlawful recording by users.

8. Data Security

We employ industry-standard administrative, physical, and technical safeguards including TLS 1.3 encryption in transit, isolated serverless execution environments, and strict secret management aligned with SOC 2 standards.

9. Your Rights (GDPR & CCPA/CPRA)

Depending on your location, you may have rights under the EU/UK General Data Protection Regulation (GDPR) or the California Consumer Privacy Act (CCPA) to access, correct, or delete your purchase records. Because we do not store your meeting audio or transcripts, there is no audio data to delete on our servers. To request deletion of your license email and customer records, contact support@minutewire.app.

10. Updates to This Policy

We may update this Privacy Policy from time to time to reflect operational or legal updates. Material changes will be posted on this page with an updated effective date.

11. Contact Us

If you have questions regarding this Privacy Policy, please contact:
HealthCare Digital Solution, INC. / Gurame Studio
Email: support@minutewire.app or info@hcds.ai
Phone: +1-833-677-6676
Address: 47 W Polk St Suite 251, Chicago, IL 60605, USA